It’s difficult to remember the days when all correspondence was either done through the mail or perhaps with a phone call. Of course, now it’s easy to send an unwanted message to the trash bin along with saving the important ones in a file folder, but that was not always the case. Although there have been significant increases in the use of electronic documentation rather than using paper, there is still room for improvement in many instances. Many organizations are capable of moving to the next level and decreasing their use of paper in the office even more.
If some of your employees are still printing out documents so they can have them when they are on-the-go, it’s definitely time to consider using technologies such as Microsoft’s OneDrive or Google Drive so they can have access to important information anytime, anywhere.
Double-Side as Default
Sometimes documents do need to be printed, however in many (most?) cases, it’s perfectly fine to have the documents print on both sides of the paper. By setting all office printers to double-sided printing as the default, companies can likely decrease their paper usage by close to 50%.
Send an email to all your employees letting them know about the company-wide goal to reduce paper use. In addition, post a sign above community printers asking employees to consider whether they truly need to print that email, or print all 10 copies of a document when 9 copies would suffice.
Make Recycling Easy
Invest in a paper shredder and encourage employees to use it. Shredding confidential documents as soon as possible reduces the chance of wandering eyes seeing information they shouldn’t, while quickly removing other excess paper makes it easier to keep office spaces clean and organized. When it comes times to remove the bags of shredded paper, most cleaning and garbage removal companies easily accommodate shredded paper designated for recycling.
Ask Your Paper Supplier
Ask your current office supply vendor if they offer recycled paper for office use. If they don’t, shop around until you find one that sells recycled paper at a reasonable cost.
If you would like more helpful tips on how to reduce paper waste in your organization, please contact us.