#WorkingFromHome Solutions with Microsoft Teams

a laptop with the microsoft logo on it

Staying home together can be a challenge when it comes to staying connected and apart. Many small to mid-sized businesses are feeling the anxiety of the #WorkFromHome life, just as many employees struggle to maintain a sense of normalcy and minimal disruption to their departmental teams. Business owners can use technology to ensure processes continue to run smoothly during COVID-19.

Microsoft Teams is the essential remote worker’s suite for empowering companies and keeping colleagues connected.

All-In-One Platform

One of the biggest fears many companies harbor is the loss of productivity during this difficult time. The idea of transitioning an entire company to working remotely on minimal notice is a daunting undertaking. With the looming uncertainty and adjustment to new operating procedures, profit loss seems inevitable. Busy companies can’t afford a day off, let alone an undefined furlough.

Now that we’ve covered the doom and gloom, it’s time to look at the vast opportunities this “new normal” presents. There’s no need for productivity to drop off due to transitioning to a remote office. Remote work has been on the rise with many of the top-growing companies over the past few years. The key to success lies in the right tools.

Microsoft Teams eliminates the learning curve by keeping new technology simple. The user-friendly, all-in-one platform centralizes software, CRM databases, spreadsheets, messaging, and more in a secured Cloud based location. 

The result? Reduced employee downtime.

According to the Forrester Study: The Total Economic Impact of Microsoft Teams, “having resources available online in Teams reduces downtime by 14.6 percent.” This allows for streamlined compliance and security while keeping your business on the upward growth curve.

Collaboration Made Simple with Microsoft Teams

The benefits of a dynamic team are often erroneously linked to a shared, brick-and-mortar office. The reality is that it’s quite common for key executive members to operate on a long-distance basis, with flexible hours and remote work quickly becoming the best way to attract high-quality talent. 

Teams makes collaboration a snap with easy documentation, screen sharing, data exchange, and personable communications. In fact, a recent Forrester Study found that “information workers were able to save 4hrs/wk through improved collaboration and information sharing.” This leaves extra hours to catch up on backlogged projects.

The fast, real-time environment of Teams allows businesses to hold morning meetings, schedule conferences with core clients and investors, and check in anytime, anywhere. If your company is growing fast, there’s no reason to pump the brakes quite yet. Interviews are simple and timely via Teams, allowing multiple executive members to be a part of the process.

Best of all, Teams keeps your company together. The sense of camaraderie between our colleagues has never been more needed. Support your staff during this difficult time by fostering a culture of positivity and teamwork.

Budget Friendly for Reduced Overhead

Maintaining fiscal responsibility is more vital now than ever. There’s no need to invest in high-tech solutions to keep your company running from home. Microsoft offers a range of affordable Office 365 and Microsoft 365 options depending on your company’s needs. Best of all, Microsoft Teams is proud to feature small business solutions. If you aren’t looking to purchase a bundled option, the basic app for Teams is free to download and can host up to 300 members.

In addition, travel costs were greatly reduced, freeing up overhead expenses. The Forrester Study found that “an average of 150 overnight trips [were] replaced with online meetings by year 3 [of implementation].”

We know the current state of #WorkingFromHome has yielded a lot of uncertainty, but in the transition to remote work, innovative, new opportunities are being discovered every day. Your friends at Bluwater Technologies are here to support our business clients now more than ever with on-demand IT services for small businesses.

Contact our experts for more COVID-19 guidance and tips on transitioning your office to a robust remote workforce.

8 Essential Tips for Working From Home During Coronavirus Outbreak

a person sitting at a table using a laptop computer

In response to the Coronavirus pandemic, most people are only left with the option of working from home. This is because the virus is easily spread through close contact with someone who already has the virus. If you have found yourself in such a situation, however, it is still very possible to be productive and maintain a balance between work and home. Here are some tips:

1. Act like you are going to work

Changing your pajamas and dressing as if you are going to work is a very crucial thing when you are working from home. This, in a big way, draws the line between being at home and work. Take a shower, apply makeup, style your hair, iron that suit, brush your teeth, and get ready to begin work. It would have looked so unprofessional and weird if, for instance, you received a video call from work, and you were just dressed in pajamas. It is, therefore, essential to take care of your appearance every morning.

 2. Create a working from home space/ office

When working from home, it is vital to keep your home life and work separate. This can be quite hard if, for instance, you have children at home. To avoid all sorts of distractions, ensure that you set up a working space where you will give your work the attention it demands. Try to make sure that the area is comfortable for you to work from there for several hours.

3. Clearly define working hours and stick to them

Working from home can lead to shorter or longer hours of working as compared to the office. Overworking can easily make you have burnout while under-working reduces your productivity. To avoid falling victim to all this, establish working hours and keenly stick to them. 

4. Establish transitions into as well as out of work

Commuting to and from the office is not just a simple and regular thing to do. This is because it goes a long way in preparing your mind and whole self for work and home, respectively. When you are working from home, it is also very crucial to engage yourself in activities that prepare your mind that it is time to work or to stop working. For instance, you can listen to some music to relax your mind for work or clear your mind after work. 

5. Avoid distractions when working from home

One of the biggest challenges people experience from home is distractions. Do not allow your mind to be bothered by the trending news since this hinders your productivity. Try to make sure that you are also not distracted by family members. Let them know that when it is time for work, they should give you enough space to work effectively.

6. Over-communicate

Working remotely requires you to communicate frequently, mostly when it is your first time doing that. Many times you may encounter challenges that you are not sure how to handle. Get in touch with your manager as well as your collaborative workmates. Let them know what your schedule is and what you plan to achieve at the end of every day. Get to know how they are working and coping from home also. This might give you a challenge and modify how you are working. 

7. Do not fall into the working from home isolation trap

Working from home may get lonely and affect your mental health. Try to counter that as much as you can. You can do that by video chatting or calling your coworkers and having the normal talks you usually have in the office. For instance, you can check out how their night or weekend was if you are used to that. 

8. Set break schedules

During the normal working hours in the office, there are breaks that you are given at specific times. Stick to that even while at home. If, for instance, you are used to having lunch with your colleagues, you can do that with your family before getting back to work. This gives you more time to bond with your family and be effective at work at the same time. 

Working from home, therefore, can be as effective and productive as working from the office. To learn more about this, feel free to contact us today. 

Cleaning Your Laptop

a woman is cleaning the kitchen with a mop

If someone asked the average individual what objects they used the most, would it be their vehicle? Probably not. Sports equipment or cookware? Highly unlikely. No, all the computing devices they own, along with the devices used by their family members would likely come to mind. Both at home and on the job, most people use a conglomeration of desktop machines, laptops, tablets, and smartphones for hours on end every day. Needless to say, with all the heavy usage that technology devices incur on a daily basis, their outward demeanor of cleanliness is simply a myth. In this post we will discuss why cleaning these devices is a healthy habit to adopt, in addition to providing several cleaning tips every user should incorporate into their cleaning routine.

What You Can’t See 

Certainly, every device collects some dust over time, but it’s what you can’t see that alarms people. Most device users do use their hands and fingers to touch their devices at some point. Even those who love the hands-free features that come with many technology tools. There are areas in the home or office such as bathrooms and kitchens that likely incur above-average levels of bacteria. These areas are usually cleaned on a regular basis thus keeping bacteria and other unwanted particles to a minimum.

This is not necessarily so with computer devices. Many people have not yet made it a habit to regularly clean their devices. This means the most contaminated items in a home or office area are likely all laptops, tablets, smartphones, etc. Considering how heavily most people use these devices, they should be the first items cleaned when trying to reduce contagion, increase sanitation levels, etc.

Cleaning Tips 

Microfiber cloths are great for removing dust from screens and other parts of a device. Some microfiber cloths are infused with antibacterial properties that also provide the benefit of wiping away germs and other bacteria, along with dust particles. A microfiber towel dampened with a mixture of equal parts of distilled water and rubbing alcohol can help sanitize device exteriors. The exceptions are computer screens which should only be cleaned with a cloth dampened with distilled water. A dampened cloth means just that. A cloth that does not drip any water when squeezed.

To clean a keyboard, whether it is detached or part of a laptop, simply turn it upside down. Then, shake out the contents. Be sure to have a steady grip when turning a laptop upside down. Using a can of compressed air at an angle on either of these components can also help remove stubborn particles. Cotton swabs are also great for cleaning all the small nooks and crannies found on most computers.  

The most important thing to remember is to make cleaning all your devices a regular part of a cleaning routine. If you would like to know more about taking care of technology components, please contact us.

5G is About to Change How We Do Business…Maybe

a man standing on top of a tall building

Technology is always moving forward, of course, but the roll-out of 5G mobile and data communication promises to introduce an exponential shift in how people live their lives, as well as how companies will operate their organizations.

Although in 2019 the roll-outs will be limited to some select larger cities, a more comprehensive roll-out is expected for 2020. Now is the ideal time for companies to learn more about this potentially exciting technology and consider how they might want to prepare for its eventual complete distribution.

Intranet Planning

5G technology promises to at least double the speed currently found in intranet communication. Rather than relying on large, distant cell towers for communication, 5G technology employs router-like nodes spread throughout an area. For large buildings, this means nodes strategically placed on all floors, transmitting high-frequency signals simply from floor to floor, thus greatly enhancing the rate of communication speeds within connected areas. 5G is also incredibly fast on its own. With its simultaneous upload and download capabilities, data movement goes far beyond old megabyte speeds, to ultrafast gigabyte speeds.

The Internet of Things

Interconnected devices and sensors will also be able to make good use of faster 5G speeds, potentially speeding up countless automated processes. For example, air travel will become safer and less prone to glitches that annoy passengers, as every system within the airframe will continually report its status, second by second.

Later Down the 5g Road

Delivery of goods that businesses use to make their own products will become more timely, as more and more traffic control and driving features are automated. 5G nodes will enhance your ability to route traffic more efficiently by quickly reporting on:

  • Traffic jams
  • Accidents
  • Weather Conditions
  • Traffic Signal Outages

Essentially all the unforeseen things slow down the movement of both products and people.

Predicting Major Disruptions to the MSP Market in 2019

a bunch of playing cards sitting on top of a table

2019 promises to be a breakout year for the technology industry, with exciting advances in concepts such as machine learning and AI. However, 2019 is also a year that promises to exhibit some major disruptions or challenges, especially as they relate to MSP (managed service providers). 

Only the Strong Will Survive

As organizational dependency on technology continues to grow and technology itself becomes increasingly complex, MSPs that lean towards complacency will be pushed out of the market. Only MSPs committed to continually evolving to meet the increasingly complex needs of today’s small businesses will survive. MSPs who can expect to survive amid their counterparts will:

  • Make security challenges a top priority
  • Expand the types of services offered
  • Hire highly-skilled technical experts who can support their expanded line of services

Security is Paramount 

A successful MSP recognizes that small to medium-sized businesses need to be as prepared as large corporations against cyber threats. Almost 2/3 of all SMBs have experienced a recent cyber attack. It is no longer possible for SMBs (or their MSPs) to think they can fly under the radar against data breaches while their larger counterparts with big security teams (i.e. major corporations), fend off all the attacks. Both MSPs and SMBs must understand that enacting comprehensive security plans is paramount this year.

More Disruptions than Cloud 

Cloud technology may have seemed like a major disruptor to SMBs, but it was a disruptor that provided positive benefits. Including company access on the go and greater collaboration among organizational members. The disruption that cyber security issues will bring in 2019, will be very demanding both for small businesses and MSPs who are not fully prepared to meet the challenge.

Summary

Here at Bluwater Technologies, we see disruptors in 2019 especially as they relate to cyber security. We are determined to meet these challenges. If you would like to connect your business with a truly committed MSP in order to meet 2019’s disruptors head-on, please contact us.