Office 365 vs Office 2019 – Which One is Best for Your Business?

Office 365 vs Office 2019 - Which One is Best for Your Business?

When it comes to which product is superior, Microsoft’s traditional Office (2019) suite, or their relatively new Office 365 package, there is no definitive answer. Microsoft offers the two options for their customers because they recognize that a one-size-fits-all philosophy may not necessarily meets the needs of everyone in their very large audience.

In this post, we will outline some of the key features of each suite so each business can decide for themselves, which package is better suited for their particular office environment.

Office 365 for Business

Office 365 is a cloud-based version of Microsoft’s suite of office products such as Word, Excel, and PowerPoint, plus additional business-related apps. Instead of paying a one-time license fee, buyers pay a monthly or annual subscription for use of the product. 

Some key advantages include:

  • Regular updates
  • Increased cloud-based collaboration
  • Use apps on multiple devices
  • Linking (rather than attaching) files to emails
  • Multiple subscription level options

Microsoft Office 2019

This is Microsoft’s stand-alone version of their Office line of software applications. Buyers make a one-time purchase of the package, which includes Word, PowerPoint, Excel and Outlook. Microsoft does offer a business version of the product and the one-time fee is good until the end of life of the product (infinite access).

Advantages of the stand-alone package include:

  • Pay only once
  • 60 days free support
  • Tried and true classic office applications

Generally speaking, Microsoft’s Office 2019 software is a good choice for very small businesses — typically less than 5 employees. As a stand-alone product, there is a fee attached to each copy of the software so if you have 3 machines using Office 2019, you’ll have 3 licenses. For slightly larger companies who use other cloud-based applications, Office 365 may be a better choice. It certainly offers more on-the-go flexibility by allowing use of the apps on multiple devices, as well as multiple subscription options.

If you would like to know more about how to select the right office package for your business, please contact us.

Improve Teamwork and File Collaboration with Microsoft Teams

Improve Teamwork and File Collaboration with Microsoft Teams

Team projects frequently require regular and sometimes even intensive communication between team members. It is often difficult however, to find the time and the meeting space to bring everyone together. This is just one of the reasons why Microsoft developed their Microsoft Teams application. Their Teams application provides an easy mechanism for project members to easily collaborate with each other; all from the convenience of their own desk or even while on-the-go.

Flexible Communication 

With the Microsoft Teams collaboration hub, members can easily connect with each other for group chats to review important project documents, or they can initiate a private conversation with another team member or an external user. Microsoft Teams offers flexible communication by offering team members the choice of communicating through voice, text or video channels. Team members can sign on anywhere, anytime, using virtually every device on the market since Microsoft Teams can be downloaded onto a variety of devices and operating systems, including:

  • Mac
  • Android
  • iPhone
  • Windows
  • Web

File Collaboration Made Easy

Group projects typically require the use of multiple applications, along with a multitude of different file types. Microsoft Teams makes it easy for team members to view, discuss, and edit a variety of different files from applications such as:

  • Excel
  • PowerPoint
  • Microsoft Word
  • Visio 

In addition, if team members need to share project documents outside of their group project, Microsoft’s Team application allows that as well. Of course, there may be times when team members need to bring in files for review from sources other than Microsoft’s line of applications. In that case, project members can make use of their underlying SharePoint library to view non-Office files within the Teams application. 

If you want to increase efficiency and productivity in your group projects, Microsoft can make it happen with their Teams app. Contact us for details.

5G is About to Change How We Do Business…Maybe

5G is About to Change How We Do Business...Maybe

Technology is always moving and advancing forward of course, but the roll-out of 5G mobile and data communication promises to introduce an exponential shift in how people live their lives, as well as how companies will operate their organization.

Although in 2019 the roll-outs will be limited to some select larger cities, a more comprehensive roll-out is expected for 2020. Now is the ideal time for companies to learn more about this potentially exciting technology and consider how they might want to prepare for its eventual complete distribution.

Intranet Planning

5G technology promises to at least double the speed currently found in intranet communication. Rather than relying on large distant cell towers for communication, 5G technology employs router-like nodes spread throughout an area. For large buildings, this means nodes strategically placed on all floors, transmitting high-frequency signals simply from floor to floor, thus greatly enhancing the rate of communication speeds within connected areas. 5G is also incredibly fast on its own. With its simultaneous uploading and downloading capabilities, data movement goes far beyond old megabyte speeds, to ultrafast gigabyte speeds.

The Internet of Things

Interconnected devices and sensors will also be able to make good use of the faster 5G speeds, potentially speeding up countless automated processes. For example, air travel will become safer and less prone to glitches that annoy passengers, as every system within the airframe will continually report its status, second-by-second.

Later Down the Road

Delivery of goods that businesses use to make their own products will become more timely, as more and more traffic control and driving features are automated. 5G nodes will enhance the ability to route traffic more efficiently by quickly reporting on:

  • Traffic jams
  • Accidents
  • Weather Conditions
  • Traffic Signal Outages

Essentially all the unforeseen things that slow down the movement of both products and people.